Client use Agreement and Facilities Policy Handbook and more.

When performing at Bethany, what we need from you! 

Thank you for your interest in reserving space at Bethany Lutheran Church.


Please review the steps below to complete your reservation:


Initial Date Request
Please email your requested dates to Barbara@bethany-denver.org. Once reviewed, the dates will be added to the church calendar.

Required Forms
After the dates are placed on the calendar, the following forms must be completed and signed:

  • Use Agreement
  • Facilities Policy Handout

Deposit Payment
You will then receive a payment link for a non-refundable deposit to hold your dates on the calendar. Once the deposit is received, your reservation will be confirmed.

ESpace Calendar Reservation
You will be sent an ESpace reservation sheet, which includes all scheduled dates and times, room usage, associated costs, and any additional applicable fees.

  • Certificate of Insurance (if required)
    If your group is required to provide a Certificate of Insurance listing Bethany Lutheran Church as additionally insured, please email the document to Barbara or mail it to the church.


If mailing, please address it to:
Attn.:  Barbara Seaton

Bethany Lutheran Church

4500 E. Hampden Ave.

Cherry Hills Village, CO 80113


Thank you—we look forward to working with you!


Warm regards,


Barbara Seaton

Additional Payments
Additional payments will be made throughout the season. A payment link will be provided, or you may mail your payment to:

Bethany Lutheran Church
BAE Payment
4500 E. Hampden Ave.
Cherry Hills Village, CO 80113


Reservation Changes
Throughout the season, your reservation may be added to or adjusted, provided changes are made within the timeframe outlined in your Use Agreement.


Additional Forms
Please complete the following forms as part of your reservation process:

  • Client Contact Form
    Use this form to keep your information current, including board members, accounting contacts, stagehand managers, and other key personnel.
  • Performance Checklist Form
    Complete this form with details for each performance or for your overall reservation needs.


Thank you for your cooperation.

Please don’t hesitate to reach out with any questions—we’re happy to assist you throughout the season.


Marketing Materials

Please send any digital marketing materials (posters, graphics, or promotional text) to barbara@bethany-denver.org.


Printed Posters

Printed posters may be displayed in the Music Wing.


Prior to your concert, three (3) smaller posters may be placed on bulletin boards around the campus for additional promotion.


Posters may be delivered to the church office or left in the bin on the Associates’ office door in the Music Wing.


Regular Performing Clients

If you are a regular performing client, you are welcome to send posters for performances at other venues as well. These will be displayed on the “Happening Elsewhere” page for additional visibility.


Thank you for helping us keep campus communications organized and effective—we’re happy to support your performances at Bethany.